The General Data Protection Regulation provides the right to erasure. As per this, an individual can submit a request for the removal of personal information. The process of submitting the request is extremely easy. However, it might be difficult to find an appropriate right to erasure template.
There is no standard template for submitting a right to erasure request. However, there are some guidelines that you need to follow. In this article, we discuss everything you need to know about the right to erasure template.
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Do I Need To Follow Right to Erasure Template?
A right to erasure template is nothing but a sample document that you can refer to while submitting a request. It only provides the necessary components of any request.
For a minute, let’s consider what will happen if you don’t follow the right to erasure template. This gives the company an opportunity to simply ignore your request for the erasure of information. Obviously, you do not want to go through that struggle. Therefore, you should follow a right to erasure template from the start.
Another thing to keep in mind is that the right to erasure request does not have to be in writing. It can also be made orally to any employee of the company. You will still have to communicate the same details listed below.
Sample Right to Erasure Template
While there is no specified right to erasure template, you still need to follow some guidelines. These guidelines have been specified by the ICO.
Make sure you include the following points in your request:
Personal details
This includes the name, contact information, and address of the person submitting the request. Along with this, you also need to send proof of address and proof of identity. This can be a government-issued ID, utility bills, or bank statement.
Are you the data subject?
As per the General Data Protection Regulation, the data subject is the person whose information has been collected and processed. The request for the removal of information can be submitted by a third party on behalf of the data subject.
Therefore, you need to clarify if the person submitting the request is the same as the data subject or not.
Details of the data subject
The right to erasure request also requires further personal details.
If the person submitting the request is not the same as the data subject, then the details of the data subject need to be submitted. This includes name, contact details, email address, and home address. Further, this should be along with a proof of identity and proof of address.
Which information is to be removed?
You need to provide clear details about the information which is to be removed. This should be very specific. It should also include the URL where the information has been posted.
Further, keep in mind that the information should clearly belong to the data subject. If the information does not mention your name, then you need to clarify how the information is related to you.
Why is information being removed?
As mentioned above, Article 17 of the GDPR provides a list of reasons when a right to erasure request can be submitted. You need to include this in your request.
Make sure you include a specific reason rather than simply making vague points.
Declaration
Finally, in the right to be forgotten request, you need to declare that all the information is correct.
There you go! That’s everything on right to erasure template.
FAQ
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How do I request the right to erasure?
You can request a right to erasure by submitting an oral or written request directly to the organization processing or collecting your data. Make sure you follow the right to erasure template for this.
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Can you ask the company to delete your data?
Yes! As per the General Data Protection Regulation, you can use a right to erasure template for the permanent removal of personal information.
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How long do you have to erase data under GDPR?
Once you submit a request, the organization processing your data needs to reply within 30 days.
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How do you respond to a GDPR erasure request?
As per Article 17 of the GDPR, you need to remove personal information if any of the reasons mentioned in the Article is satisfied. If you decide not to remove personal information, then you need to list one of the exceptions mentioned under the Article.
